Having made a decision to hold a festival, you need to figure out what a festival is. The Great Soviet Encyclopedia informs: "The festival is a mass celebration, including the display of achievements in the field of music, theater, cinema, and variety art." So, we need participants who can showcase outstanding achievements in the field of art, and viewers who will appreciate the talents of the participants. We start to act. We will write a regulation on the festival, and it will immediately become clear to us what issues need to be resolved in order for the event to go off with a bang.
It is necessary
Organizational skills, a team of like-minded people
We will define the goals and objectives of the festival. The goal is the global achievement for which the event is being held.
Objectives - specific achievements of the event. Defining the purpose and objectives of the festival is a key issue. Indeed, during the preparation of the event, all actions should be checked for compliance with the goals and objectives of the festival.
List the festival organizers. Think about whether you can organize the festival yourself or if you need help (resource, material, creative). In addition, the list of festival organizers will show the status of your event.
Gather the organizing committee of the festival. The organizing committee carries out general management, it includes representatives of the organizers of the festival. The organizing committee is engaged in the preparation, advertising and holding of the festival, determines the budget, and disposes of it. It is the organizing committee that is responsible for all the work on organizing the festival: meeting / settling / registering participants and jury members, scheduling rehearsals, performances of groups, general and technical coordination of events, organizing and maintaining order at the festival sites.
Determine who and on what conditions will participate in the festival:
• organizations / individuals / creative teams;
• gender and age of participants;
• geography of the festival participants;
• with registration fee / without registration fee.
The jury is an important aspect of any competitive event. The principle here is very, very simple: the more famous the name of the jury member, the better. But remember, the jury member must be competent in the very field in which the festival is held.
Decide on the rules of the festival. Start and end of applications acceptance (application form and place of submission).
How many stages or rounds of the festival will there be (correspondence qualifying, intramural qualifying, final). Dates of stages / tours of the festival. Date, place, time of the qualifying rounds and the final (opening, closing, awarding of participants) of the festival. List of events that will take place during the final of the festival, place and time (round tables, master classes, cultural program, etc.).
Gala concert and awarding of the winners of the festival.
Take care of awarding the winners of the festival. This part of the festival should be spectacular and memorable (do not skimp on the director of the festival), if possible with valuable prizes worthy of the winners.
Before proceeding with the search for finances for the festival, it is necessary to draw up a detailed estimate. It should take into account everything from pens for jury members and badges for participants to renting a venue for the final of the festival and prizes for winners:
• Registration fee of the festival participants (size, form of payment, categories of participants that can be exempt from payment of fees).
• Grants from various institutions (ministries of the Russian Federation, Governments of regions and cities, commercial enterprises).
• Funds of the organizers of the festival.
• Attracted sponsorship contributions from state and non-state enterprises and organizations, individuals and other persons.(The presence of sponsors decorates any event, confirming the fact of public interest in the theme of the festival. Draw up options for sponsorship packages.)
• Finances from ticket sales for festival events.
Informational support of the festival by mass media (newspapers, magazines, radio, television, outdoor advertising agencies, publishing houses, etc.) is regarded as financial support. For them, it is also necessary to draw up a sponsorship package. It is the mass media that will help to announce the festival, tell about the events of the festival, introduce the general public to the heroes of the festival (participants, organizers, jury).
If you were able to answer all the questions, then it's time to start organizing the festival. But remember, the festival is a large-scale event. To organize and conduct it, you will need a team of like-minded people, hard work, a sea of patience and optimism.