When organizing any event in a restaurant, even a small one, it is better to sign the contract no later than you make the first payment. All conditions must be written in the document in order to avoid disappointments and unforeseen expenses in the future.
Instructions
Step 1
Most restaurants have their own standard contract. Take it with you to study at home or have it sent to you electronically.
Step 2
If we are talking about a corporate banquet, contact your company's lawyers for changes and amendments. If this is a private event, write down for yourself the points that must be present in the contract.
Step 3
Pay attention to the order and timing of payments. Usually an event is paid in two or three stages. The initial payment is made to guarantee the reservation of the date, as a rule, it is not refundable if the cancellation of the event is initiated by the customer. Some restaurants set deadlines after which the prepayment will not be refunded. In any case, try to make the lowest possible initial payment.
Step 4
Write down the cost of the menu for one guest and the possibility of changing the price or the number of dishes by this amount. Also, be sure to ask for the minimum order amount in the event that the number of guests suddenly decreases. Will the minimum amount include all additional payments (percent for service, rent) or only the menu.
Step 5
If the restaurant allows the customer to bring his own alcohol, it is necessary to indicate this in the following wording: "The customer has the right to bring alcohol of any name to the event in any quantity, without paying additional fees." If there is a "cork fee", then its amount must also be indicated (per guest or per bottle).
Step 6
Look to indicate the amount of all additional payments: equipment lease (if any), hourly lease after 23:00, percent for service. If the service fee is charged separately, please specify how many waiters will be working at the event.
Step 7
Check if the customer is subject to additional fines in case of unilateral termination of the contract and in case of failure to comply with the terms and procedure of payment.
Step 8
Ask what responsibility the restaurant has if the event is canceled due to the fault of the performer. Usually, the contract is modestly silent about this.
Step 9
The menu and table arrangement can be drawn up later as annexes to the contract. Check that the contract and all attachments are stamped with the organization. Be sure to keep your receipts when paying in cash.
